Secretary (Band Level 3)

Job description

Discipline of Family Medicine
Faculty of Medicine
(Contractual Position to March 31, 2022) The University will consider applications from qualified permanent staff who may be interested in a temporary assignment, subject to departmental approval This competition may be used to fill identical positions in this unit within three (3) months of the closing date All qualified employees are welcome to apply, however preference is given to CUPE members DUTIES Reporting to the Manager of Operations, but collaborating with Principal Investigators (PIs), and working with minimal supervision, the successful applicant will perform secretarial duties to support the 6for6 Program, a faculty development research program for rural and remote physicians. Duties include providing administrative assistance for the 6for6 Program Team; taking and transcribing minutes of meetings; preparing and distributing agendas; scheduling meetings and providing necessary support via email, teleconference, and web conference; arranging travel; coordinating catering; scheduling in-person and virtual program sessions in consultation with PIs and the Program Coordinator; communicating in person, by telephone, online, or correspondence; preparing letters, memoranda and correspondence; proof-reading documents for grammar and formatting; updating and maintaining documents, spreadsheets and reports; preparing administrative and financial documents for approval; uploading prepared files and documents to a webpage; maintaining a computerized and manual filing system; ordering office supplies; and performing other related duties as required. Occasional overtime (time in lieu) and travel may be required. QUALIFICATIONS Experience (1-3 years) in secretarial or administrative work; graduation from high school supplemented by courses in business education, office administration or secretarial science; or any equivalent combination of experience and training. Knowledge of Microsoft Outlook, Word, and PowerPoint is required. Attention to detail, strong written and verbal communication skills, organizational skills, and ability to work independently are required. Experience scheduling educational sessions and meetings, and experience working with education programs or distributed teams will be considered assets. SALARY $34,952 - $49,008 (CUPE Local 1615)
CLOSING DATE April 20, 2021 All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities. The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland. If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities. If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at (709) 864-2434. Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229 or by telephone at (709) 864-6371. Please be advised that we are unable to provide updates on current competitions. We thank all applicants for their interest, however, only those selected for an interview will be contacted. Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers

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