Administrative Support

Job description

Administrative Support - ADM018558 Employment Type: SGEU Term 9 months or more Location(s): SK-Rgna-Regina Ministry: 003 Justice Salary Range: $20.265 - $25.395 Hourly Grade: SGEU.04. The Saskatchewan Coroners Service, Ministry of Justice, has a challenging opportunity for an intermediate level administrative assistant who is a confident, highly motivated and well-organized professional and is capable of working in a fast-paced, demanding and high volume work environment. Reporting to the Supervisor of Administrative Support, you will provide administrative support to the southern coroners and to the Saskatchewan Coroners Service Headquarters staff.

You will respond using medical and legal terminology to inquiries made in writing, in person or by telephone from lay coroners, members of the public, RCMP, municipal police services, various government agencies and stakeholders such as funeral homes, transport services, lawyers and health professionals. This includes speaking directly with family members of the deceased who are extremely frustrated, angry, upset, grieving or distraught.

Your responsibilities will include drafting, formatting and proofreading a variety of correspondence and legal documents, creating and updating spreadsheets, aiding Headquarters staff in the preparation of Power Point presentations and maintaining paper and electronic filing systems using ARMS/ORS standards. You will be responsible for coding, verifying and reconciling invoices and expense claims through the Coroners Case Management System (CCMS) and Markview, coding purchase card transactions in the Bank of Montreal website while ensuring allowable expenses in accordance with the Financial Administration Manual. You will reconcile expenses to MIDAS reports on a monthly basis and have an integral role in financial year end processes. You will be responsible for preparing the quarterly newsletter using Microsoft Publisher software and will provide a wide variety of complex administrative duties in order to independently organize, plan, schedule and coordinate all aspects of inquests (judicial process) conducted by the Saskatchewan Coroners Service.

The successful candidate must have excellent communication and interpersonal skills and knowledge of medical and legal terminology and processes, office and administrative practices and procedures, Government financial accounting policies and practices and computer applications including intermediate word processing techniques in a Windows environment. In addition, the successful candidate must be able to review documents and photographs that may be of a graphic nature.

Typically, the competencies required in this position would be obtained through formal education such as an office administration program, combined with several years of administrative support experience. Applicants must clearly describe in their cover letter and resume how they gained the required knowledge and/or experience for this position. We are committed to workplace diversity. Hours of Work: A - SGEU Office 36 - one day off every two weeks Criminal Record Check Requirement: The successful candidate shall be subject to a Criminal Record Check as a condition of employment Number of Openings: 1 Closing Date: Apr 22, 2021, 12:59:00 AM

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